How to Automate Meeting Scheduling with AI

AI-automated meeting scheduling eliminates the back-and-forth of "when are you free?" emails. Okidoki.chat qualifies visitors through natural conversation, then presents available calendar slots directly in the chat widget. The visitor picks a time, receives an instant confirmation, and the meeting appears on your synced calendar — all without any human involvement.

Built-in Booking Calendar

Okidoki.chat includes a native booking calendar with iCal sync for Google Calendar, Outlook, and Apple Calendar. No need for a separate Calendly or Cal.com subscription — scheduling is built right into the widget.

Multiple Event Types

Create different event types — video call, phone call, in-person meeting — each with its own duration, buffer time, and availability windows. The AI recommends the appropriate type based on the conversation context.

Team Scheduling

Support multiple team members, each with their own calendar, bio, and availability. The AI can route meetings to the right person based on topic, language, or lead score, distributing bookings fairly across your team.

Confirmation and Reminders

After booking, the visitor receives an email confirmation with meeting details and a calendar invite. Reminder emails reduce no-show rates, and integration with WhatsApp allows reminders via messaging as well.

Frequently Asked Questions

Does the calendar sync in real time?

Yes. iCal sync ensures your Okidoki.chat calendar reflects your latest availability from Google, Outlook, or Apple Calendar.

Can I set buffer time between meetings?

Yes. Configure buffer time per event type to avoid back-to-back bookings.

What if a visitor needs to reschedule?

Visitors can reschedule or cancel through the confirmation email or by chatting with the AI again.

Does this replace Calendly?

For most use cases, yes. Okidoki.chat's built-in calendar handles scheduling without a separate tool.

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